We are the developers and
sole suppliers of
The Specialist
Database for Police Dog Units.
Special version for Prison Dog Units
Now in use in ten UK Police Forces & Prison Services
The system consists of three modules.
Agencies using dogs may choose to use any combination of modules that suits their purposes, whether for Operational Dogs, Dog Training or Gift Dogs.
All modules include features that have already become popular in our other specialist police software. Wherever possible data entry consists of clicking options from pick lists, as an aid to speed of entry and consistency of data. When the system is first purchased users are encouraged to start by building their lists - for example entering the names of instructors and training locations. These then only need to be entered once, and will be easily incorporated into individual data records.
All our police software systems include our familiar colour coded expiry date checks. When an authorisation, for example, is more than 30 days from expiry date the field will appear green. Once it is within 30 of expiry it will change to yellow, and when the expiry date has passed it will change to red. In this way check screens show at a glance those items in need of attention, so there is no requirement to scroll through lists of records.
Searching for a particular record within a large database is both quick and easy with our Progressive Find feature. When looking for a particular dog’s record, for example, the system will start to home in on the appropriate record as soon as you start to type the required name. Normally the correct record has been found by the time the first three letters have been typed.
Larger summary list screens are made more manageable by our range of Sort Order buttons. A single mouse click will instantly reorder all records into the sequence you require. Once a record has been selected on a summary list screen a single button click connects to the full data record for that individual.
Operational Dogs Module
Standard lists are provided for: Instructors, Locations, Types of Training, Qualifications, Search Types, Vets, Inoculations, Dog Foods, Handler Skills, Stations, Areas, Breeds, Costs and Vans.
Data Screens are provided for: Dogs Records, Handler Records, Food Costs and Equipment Costs
Summary Screens are provided for: Dogs, Qualifications, Bite Records, Handlers and Handlers’ Skills
Expiry Date check screens are provided for: Qualifications, Licenses
Reports are available giving food and equipment costs for any dog, between any two dates.
The record for an individual dog consists of a header record and a number of subsidiary sections. The header holds the name, date of birth, breed, station, license dates and vet’s name. Separate sections each record details of handlers, qualifications, inoculations, training undertaken, searches performed, and full bite records.
Comprehensive bite records consist of a screen for the full details of the incident, including witness details, etc., with separate spaces for an incident report and for comments by each of the Sergeant, Inspector and Training Officer. A full bite record may also be printed for any incident.
Handler records consist of a header which holds name, rank, station, area, home address and phone, pager number and van number. Subsidiary sections record the dogs that handler has had, and skills with expiry dates.
The Handlers’ Skills summary screen can serve as a call out screen, as it shows at a glance what skills are available in each area. Clicking on a selected handler creates an immediate link to their full record, where their contact details are displayed.
Food issues and other equipment items can be booked to an individual dog, allowing comparison of costs for any selected period.
Dog Training Module
Standard lists are provided for: Instructors, Locations, Types of Training, Health & Safety, Breeds and Forces (or other agencies sending dogs to the school).
Data screens are provided for: Courses and Attendees.
Summary screens are provided for: Courses and Attendees.
Expiry date checks can be run against courses, showing all those who attended the course in question. The data for each course holds the course number, type of training, dates, basic or refresher course. For each attendee there is a record of name, rank, FID, force, dog’s name and breed, result, instructors’ assessment, and future action plan. A list of the instructors on each course is also maintained.
Gift Dogs Assessments Module
The intention of this module is to allow the recording of details of the effort spent and costs incurred in the various phases of assessment of a dog given to the force. This provides useful budget information in the event that a dog proving to be unsuitable for the force’s purposes is sold to another agency with different requirements.
Standard lists are provided for: Instructors, Assessment Types, Vets, Inoculations, Breeds and Dog Foods.
Data screens are provided for: Gift Dog’s Record and Food Costs.
A summary screen is provided for all gift dogs.
The main data record holds the name of the dog, details of the donor and purchase price, and a record of all inoculations. The standard list will include an hourly rate against each instructor. A record of the various assessments is built up, with the number of hours involved and the instructor’s comments on each test.
A costs summary screen instantly shows everything booked to a specific dog to date - purchase price, food costs, inoculation costs and assessment costs.
CLEAFORD
SERVICES LIMITED
46 Hazell Road
Farnham
Surrey GU9 7BP
England
Phone within UK : 0845 124 9402
Fax:+44 (0)1252 71 71 37
Page execution by Angus Cleaver of Cleaford Services Limited